Privacy Policy

1. Who We Are

GEM Events & Consultancy (“GEM”, “we”, “our” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you engage with our websites, register for our events, attend our events, participate in our communities, or communicate with our team. We are the data controller responsible for your personal data under applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following types of personal information:

Information you provide to us:

  • Name
  • Job title and professional role
  • Company/organisation name
  • Business email address
  • Business telephone number
  • Location and country of residence
  • Organisation size and industry sector
  • Event preferences, professional interests and discussion topics
  • Dietary requirements and accessibility requirements (where provided)
  • Feedback, survey responses and communications with our team

Information collected automatically:

When you visit our website, we may collect:

  • IP address
  • Browser type and version
  • Device information
  • Website usage data
  • Cookies and similar technologies

Please refer to our Cookie Policy for further information.

3. How We Use Your Information

We use your personal information to:

  • Manage your event registration and attendance
  • Communicate important event updates and joining information
  • Curate relevant peer-to-peer discussions, networking and introductions
  • Deliver our events, communities and consultancy services
  • Respond to enquiries and provide customer support
  • Improve our events, services and website experience
  • Conduct surveys and collect event feedback
  • Send relevant marketing communications where permitted by law or where you have consented

4. Sharing Your Information

Where appropriate and with a lawful basis to do so, we may share your personal information with:

Event Partners and Sponsors

For partner-led events, we may share your professional details (such as your name, job title, company and business contact information) with the relevant event partner or sponsor where you have provided your consent or where another lawful basis applies.

Service Providers

We may share information with trusted third-party providers who support the delivery of our services, including:

  • Event venues and catering providers (for dietary and accessibility requirements only where necessary)
  • Event technology and registration platforms
  • Website hosting and IT providers
  • Professional advisers and business service providers

All third parties are required to process your data securely and only for agreed purposes.

5. Special Category Data

Certain information, such as dietary requirements or accessibility needs, may reveal health-related information and is treated as special category data under UK GDPR. We will only collect and process this information where you voluntarily provide it and where it is necessary to accommodate your participation in our events.

6. Photography and Event Media

Photographs, video recordings or other media may be captured during our events and may be used by GEM for:

  • Event summaries and reporting
  • Marketing and promotional materials
  • Website and social media content
  • Future event communications

Where required, we will obtain your consent or provide clear notice and opportunities to opt out.

7. Marketing Communications

We may send you information about upcoming events, communities, reports and services that we believe may be relevant to your professional interests. You may unsubscribe from marketing communications at any time by clicking the unsubscribe link in our emails or by contacting us directly.

8. Data Retention

We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including managing our events, maintaining professional relationships, meeting legal obligations and resolving disputes.

9. International Data Transfers

As a global events business, your information may be transferred to and processed in countries outside of the United Kingdom. Where we transfer personal data internationally, we will ensure appropriate safeguards are in place in accordance with applicable data protection laws.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate information
  • Request deletion of your personal information
  • Restrict or object to certain processing activities
  • Withdraw consent where processing is based on consent
  • Request transfer of your data where applicable
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

11. Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse, alteration or disclosure.

12. Cookies

Our website uses cookies and similar technologies to improve your browsing experience and understand how visitors interact with our website. Further details are available in our Cookie Policy.

13. Contact Us

If you have any questions about this Privacy Policy or how we process your personal data, please contact: GEM Events & Consultancy
Email: charlie@gemevents.co
Website: https://globalmobilityexecutive.co/

Privacy Preference Center

Privacy Preferences